Read the full version of Be there! regulations.
BE THERE! CORFU ANIMATION FESTIVAL 2013
REGULATIONS
1. Objectives & Organization
Be there! Corfu Animation Festival aims to promote an international and creative animation event that will be the meeting point of respective animation artists. It encourages collaboration and the communication of ideas, while at the same time acts as a cultural and educational vehicle for spectators of all ages and backgrounds. It is organized by Animate Corfu NGO, and invites in its competitive programmes works with a substantial amount of frame by frame animation film (made for cinema, TV or the Internet).
Be there! festival does not have a market, but conducts workshops & lectures in its main festival programme. It will take place in Corfu, 4-7 April 2013.
2. Film Submission: Eligibility
No entry fee is required for submission.
Only films completed after 1st January 2011 will be eligible for participation at Be there! Corfu Animation Festival. The running time of a film can range from a few seconds up to 35 minutes (short films & graduation films), and over 50 minutes (for feature-length films).
The festival makes no distinction between animation formats, genres or geographic origin of the film.
Fillms submitted at Be there! festival may have been previously shown at other animation festivals in Greece or internationally. This should be indicated in the entry form (appropriate entry section)
Multiple films from a single entrant may be submitted in separate entry forms (article 6). Each invidividual artist, animation studio/production company can submit up to 6 (six) films for consideration to each of the competitive sections.
3. Film submission: Competitive programmes and deadline
Be there! Corfu Animation Festival organizes three distinct competitive programmes:
a) short films
b) graduation films
c) feature films
The same eligibility rules (article 2) apply to all categories.
All film submissions should reach Be there! festival before 21 December 2012. Please send film prints to Be There! Corfu Animation Festival, PO Box 288, Corfu 49100, Greece (attn. V. Kroustallis).
The competition copy of feature films selected for the competitive festival section, for which it has already been stated in the entry form to be submitted in 35mm format, should reach the festival up to 8 March 2013.
Additional festival programmes (non-competitive) include lectures and workshops, tributes, retrospectives, and feature length films that the organizers judge of artistic merit.
4. Film submission: Technical requirements
- Films can only be submitted in DVD (PAL) for selection procedure. The competition screening copy for films which have been selected for the competitive section will be a single high quality digital file for short films and graduation films (for further details see technical specifications in Article 5) , and either DVD (PAL) or 35mm film for feature films.
- If the film features dialogues or commentary not in English or Greek language, please provide a film copy with embedded English subtitles.
- If the film features dialogue or commentary not in Greek language, please provide, in addition, a separate text file containing the dialogue list in English (original language or translation). Setting timings for each dialogue line is highly appreciated though it is not a prerequisite (see also article 6 for all accompanying documents).
The festival also asks the applicants to provide along a digital (single) video file of their films, which will be used for the official screening, in case the film is finally selected and should meet the following general specifications:
5. Technical Specifications
Multimedia container formats accepted, in order of preference:
.mp4, .mkv, .mov, .avi, .asf, .avchd
Note: i) When editing your film, please keep in mind that all digital files will be handled by computers working on Windows OS. ii) Do not use codecs that render a data transfer rate higher than 28Mb/sec. iii) Apple Prores (HQ) (28 Mb/sec) codec is coldheartedly(!) accepted.
Video Resolution accepted:
1920 x 1080 square pixels, 1280 x 720 sp, 1024 x 576 sp
- Video Format accepted:
Progressive (only)
Frame Rates accepted:
24fps, 25fps, 30fps. Note that all films will be finally converted to 25fps (native).
Aspect Ratio accepted:
16:9, 4:3
Subtitled films:
All films containing dialogues in languages other than Greek or English, must have embedded English subs in clearly visible size and colour.
- Be there! festival does not accept DigiBeta or BetaCam for selection or screening purposes.
- The festival is committed to subtitle all films in Greek using its own production team and expenses, but only for those selected films that arrive within the deadline, and meet the requirements of articles 5 and 6.
6. Film submission: Entry form and accompanying documents:
For a valid film submission, please ensure that all the conditions below are met:
a. A completed and signed entry form
b. A short biography (7 lines maximum) and director(s) filmography
c. 5 film photos (300 DPI, minimum 10 cm x 15cm), and the photo of the director are included on a CD-Rom
d. For films with dialogue or commentary in language other than Greek, provide a commonly used text file (txt, ms word, pdf) with the dialogue list in English (original or translation), as well as with the corresponding timings, if possible.
a-d are submitted online (submit online)
e. A DVD copy: English hard-subbed (for films with dialogue/commentary other than English or Greek).
f. A digital video file (see article 4 for technical requirements)
Note: When enclosing files which correspond to a., b., c., d., f. requirements in a single disc, please, if possible, do not use printable disk media, on account of a confirmed probability of reading errors.
DVD & digital files (e-f) submission methods:
- Send the film (DVD) to Be There! Corfu Animation Festival, PO Box 288, Corfu 49100, Greece (Attn. V. Kroustallis)
- Send the digital file either by post to the address above or via an internet transfer service to competition section coordinator, Giorgos Oikonomou ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ). Alternatively, you may provide us with access to your server to download them ourselves, under the self-imposing condition that total file size is not prohibiting such transfer.
7. Selection process:
Be there! Festival organizers appoint a selection committee that will judge the films submitted, based solely on their artistic merit. None of its members should be in any way involved in the production or distribution of works submitted for selection. The decision of the selection committee is final.
Each entrant will be notified about the selection outcome no later than 31 January, 2012. The organizers and the artistic director of the festival reserve the right to screen a submitted film that has not been selected for the competitive programme in an out of competition programme/ Panorama.
8. Transportation and insurance
For DVDs or DVD-Rs containing the digital video files, transportation costs and insurance charges of prints, as well custom-related charges will be at the entrant's (or authorized organizations) expenses.
These prints will not be returned, and will remain at Be There! video library after the festival. If the entrant requests otherwise, s/he is responsible to arrange film print return at his/her own expenses.
Sending expenses for feature films selected for the competitive section of the festival in 35mm, as long as any additional custom charges, freight charges, are borne by the entrant or the studio production of the film. The festival bears the cost of returning the 35mm film prints to their country of origin, within 30 days after the end of the festival. via its forwarding courrier agent. It is also responsible for charges associated with the insurance and storages of the film prints in 35mm, from the moment they reach the festival's office to the moment of forwarding the copies for return to the associated forwarding agent.
In case of severe damage or loss of the 35mm film print during the festival, the festival undertakes to cover the expenses for the manufacturing of a new copy according to a current technical laboratory pricelist for the manufacturing of a standard copy. The festival does not cover any other expenses (custom charges, freight charges etc.) other than the above..
9. Juries
The organizers of Be there! Festival appoint a jury of no less than 3 members for each competitive programme. It will consist of both Greek and international animation experts. In no case will any jury member be directly or indirectly involved in the production/distribution of the films under their judgment.
10. Official awards
The Be there! Corfu Animation Festival awards are as follows:
-Awarded by the juries:
a) Short films:
Grand prize
jury prize
prize for best music in film
b) Graduation films:
- Best prize
- Special mention
c) Feature films:
-Best feature films
The juries have to confer all of the above awards, and cannot award further awards.
-Awarded by the audience:
The festival organizers will also organize an audience vote during the festival, in order to confer two audience awards. The first will award the best film from both the short and graduation short film section, and the second the best film from the feature film competitve section.
It is expected that the producers and directors of award-winning films should mention the prize obtained, the year and the name of the festival (Be there! Corfu Animation Festival ) in their film credits.
11. Invitations/ Accreditations
Each entrant whose film is screened in either competitive programme or out of competition has a free pass to all festival events. Be there! Festival cannot cover accommodation or travel expenses.
Members of the press (print, electronic, online) and animation professionals are welcome to attend Be there! Corfu Animation Festival. Accreditations details will be published at http://www.betherefest.gr
12. Intellectual rights:
Each entrant declares to own the rights (film, script, music) of the films s/he has submitted in competition. The entrant provides the screening rights of his/her film at no cost to the festival organizers, with a maximum of 3 public screenings to be shown during the festival.
Unless explicitly indicated otherwise in the entry form, the entrant grants Be There! Corfu Animation Festival the right to show no more than 10% of the film (or the trailer the entrant has provided) in promotional TV/print press programmes and the festival website/trailer/electronic catalogue.
The Be There! festival organizers will negotiate directly with the director/producer for any case of subsequent film screenings beyond the festival dates.
13. Jurisdiction
By participating at Be there! Corfu Animation Festival and signing the entry form, the entrant grants acceptance of all the above regulations by his completing and signing the entry form. Should any contestation arise regarding either the competitive programme or the whole festival organization, the court based on Corfu has the sole jurisdiction to settle the matter.
